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|Title: ||The organizational system of the Girl Scout of the Philippines : an analysis|
|Authors: ||Rillera, Helen F.|
|Keywords: ||Organizational system|
Methods and processes
Social climate and information system of the Girl Scout of the Philippines
|Issue Date: ||Mar-1992 |
Work improvement can be effected in many ways. This study aims to prepare groundwork for improving the GSP organization, particularly its work methods and information system through a study of its present methods and pointing out areas for improvement.
The research made a study of the technical system by identifying methods and processes used, the social system by analyzing demographic data and their perception if the quality of their work life and the administrative system by studying the information system used. As a result of the study, the strengths and weaknesses of the organization were pointed out.
Among the strengths of the GSP organization are: narrow span of supervision placed at a ratio of one (1) manager to six (6) non-managers, presence of order in the day to day activities, respect of and adherence to formal structure, and subscription to the importance of reliable data for monitoring and control.
Among the weaknesses of the organization are: tendency of National Headquarters to duplicate processes done at the Regional Offices, an overload of routine and operating details and special assignment among technical staff, bottlenecks in filing and clerical jobs, underutilized equipment and management information system.
The organization is running on systematic methods and procedures, which are clearly defined and understood by the staff. Employees and still satisfied to a certain degree with conditions of their work environment as far as physical condition of work area, compensation package and methods and processes are concerned. The GSP organization is fast becoming a “paper mill” which is described by Karl Albrecht as overabundance of reports, forms, files and copies.
It was recommended that GSP start to apply anticipatory instead of reactive management in order to prevent problems before they arise.
The recommendations are threefold: (a) for the central board to start working towards financial capability to be able to improve its social effectiveness to its employees. (b) Improve operations by the removal of duplications not only in processes but also in forms and reports and (c) the revision of the organizational set up in order to support the recommended changes in procedures.
A revised organizational set up recommended is expected to give the technical staff more time for the really technical aspects of their jobs and consequently improve the program delivery system of the Girl Scouts of the Philippines.|
|Description: ||Thesis (M.S.M.E)--Saint Louis University, Baguio City, 1992.|
|Appears in Collections:||School of Engineering and Architecture|
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